TL;DR: Vera can generate comprehensive progress reports in about 2 minutes instead of 1-2 hours by reviewing session notes, goals, team conversations, and shared media.
Overview
Writing progress reports can take one to two hours per patient. With Vera, Village's AI practice assistant, you can generate a comprehensive, detailed progress report in about two minutes.
How to create a progress report with Vera
Open a chat with Vera in Village.
Ask Vera to create a progress report for a specific patient.
Specify the time period and audience (parents, school, insurance, etc.).
Vera reviews all available information and generates the report.
Review the output and make any final edits.
What Vera reviews
Vera pulls from multiple sources to create a complete picture:
Prior clinical documentation and session notes
Goal progress and outcomes
Team channel conversations
Photos and videos shared in the patient's care workspace
Output format
Vera drafts the progress report as a Word document so you can make any remaining edits before sharing. The report includes:
Executive summary
Services provided
Goal progress with data
Recommendations (if requested)
Time savings
What used to take 1-2 hours now takes about 2 minutes. While Vera works, you can step away and handle other tasks — Vera will have the report ready when you return.
Frequently asked questions
What time periods can Vera cover?
Any period you specify — last 3 months, this school year, since the last report, etc.
Can I customize the report format?
Yes. Tell Vera what to emphasize or include, and Vera will tailor the output. You can also edit the Word document directly.
Does Vera include data from all providers on the care team?
Yes. Vera can synthesize progress across OT, PT, SLP, and other disciplines if multiple providers are involved.